Privacy Notice Statement

You may want to print this Statement for future reference as it contains important contact information.

In order to submit a presentation request form from the DND CAF Ombudsman office, we require certain personal information from you. This Statement explains the purposes and use of that personal information.

Only information needed to initiate the presentation request process will be requested. Collection and use of personal information is in accordance with the federal Privacy Act.

The collection and use of personal information for purposes of considering informational presentations about our office is based on consent. Further information on the presentation request form can be found at: https://www.canada.ca/en/ombudsman-national-defence-forces.html .

We will use the personal information that you provide for the following purpose(s):

• Answering your request to have our office give your group an informative presentation about the DND CAF Ombudsman office.
• Plan the date and time for the presentation.

Personal information collected in the presentation request process is covered by the Outreach standard class of records (PSU 938 https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/info-source/standard-personal-information-banks.html#psu938).

Presentation request forms are retained for a minimum of five (5) years (as per the Government of Canada Directive on Recordkeeping) and are reviewed by Ombudsman Outreach staff who are required to keep the information confidential.

Under the provisions of the Privacy Act, individuals have the right to protection of, and access to, their personal information. Instructions for obtaining your personal information are outlined in the government publication entitled Info Source.

If you require clarification about this Statement or the administration of the Privacy Act, questions or comments may be directed to Privacy Coordinator for the CF/DND Ombudsman: Ombudsman-atip-aiprp-dndcf@forces.gc.ca.

For more information on privacy issues and the Privacy Act in general, consult the Privacy Commissioner at 1-800-282-1376.

What we do to ensure security:

The Internet is an open and public network. When submitting this presentation request form with personal information, extra safeguards have been established. We have taken steps to ensure the safety and integrity of submissions on our Web site. Please note that you should avoid sending personal information through unsecured email because we cannot ensure your confidentiality. This form is submitted through our online complaints platform.

The Office of the Ombudsman uses specially configured computer Web servers for the online complaints and other forms and utilizes firewalls to protect our Web servers from unauthorized access. Your personal information is not stored on these servers; we securely store your personal information on separate computer systems that are not directly accessible from the Internet.

When transmitting personal information, access to our Web servers is limited to Web browsers that meet our security standards of encryption. We ensure that your personal information and submission is encrypted when it is transmitted between your computer and our Web servers. This ensures that computer hackers and other Internet users cannot view or alter the data being transmitted. Our standard for encryption is the 128-bit Secure Sockets Layer Version 3.0 (SSLV3) protocol. This is one of the most secure forms of encryption available in North America and is a typical requirement for Web-based services-such as online banking or shopping-where securing personal information is a priority.

If after reading this Statement, you choose not to submit your request for a presentation through this Web site, you may use one of the other contact methods listed on our previous page, which can be found at: Office of the National Defence and Canadian Armed Forces Ombudsman - Canada.ca.

on our website. Once you have entered the application form, you may cancel at any time. If you cancel, none of the information you enter to that point will be retained.

By pressing the "I Agree" button, you are confirming that you have accessed this Privacy Notice Statement and are now ready to provide your personal information in accordance with it.